The “Deliverable Reporting” window provides the user with an overview of the items reported for the deliverable.
The Deliverables’ Reporting section is accessed through Reporting → CRP → Output → Year → Deliverable. To view the planned deliverables for each output. Click on the "Report" button of the desired output .
A new window will open with the list of planned deliverables for the desired output arranged by year.
Select the desired year from the years' drop down list.
The user will be able to report the files related to a previous year until the reporting process of that specific year is closed. The period is specified according to the Center/CRP Reporting policies.
Click on the "Reported Files" button of the requested deliverable.
A new window will appear.
To add a new item, select “Add New” in the top left corner of the “Deliverable Reporting” section.
Another widow will appear. You will have two options:
1- Select report file
Click on "Select report file" and upload the item from your device.
Once the requested file is uploaded another window will open. Provide the following information:
- File* (already provided, can be changed or viewed)
- Date*: The date is divided to 4 sections
- Creation/Submission Date: Specify the creation date of the publication.
- Date Accepted for Publication: Specify the acceptance date of the publication.
- Online Publication Date: Specify the date of the publication published online.
- In Print Publication Date: Specify the date of the publication printed.
Add the following:
- Title*
- Type*
- First Author*: Select the first author's name from the drop down list. If the author’s name does not appear in the drop down list, you can add a new user by clicking on the “+” next to “First Author”.
A new window will open. Adding a new user goes through two steps.
Step 1 - Add user
Fill in the needed information. Boxes with red asterisks are mandatory.
To complete the process, add the new users profile by:
- Clicking on "Add profile & save" to add the profile and save. or
- Clicking on "Add Profile & send Email" to add the profile and send email to the new added user in order to complete/edit his/her information. This can be done only if the new added user's email was inserted.
Step 2 - Add Profile:
Choose the organization associated with the user from the organization drop down list, and save or
Add a new organization by clicking on "+"
Fill in the needed information and save.
- Specify the corresponding author by clicking on the flag icon next to the "First Author" or the "Co-Authors". Only one Corresponding Author should be chosen by clicking on the flag icon next to his/her name.
- Co-Authors
- Reporting CRP* (or Non-CRP)
- Donors
- Partners
Specify under the "Copyright" section whether the publication is an open or limited access,
- Open access: please select the appropriate CC License type,
- Limited access: A pre-set embargo date for each type of publication will be in place.
- Journal Article: 178 days from the first uploading date.
- Report/Working Paper: 58 days from the first uploading date.
- Book, Book Chapter: 178 days from the first uploading date.
- Dataset: 178 days from the first uploading date.
- Video, Audio, Image: 58 days from the first uploading date.
Or you may modify the embargo date manually.
Once all the information is provided, click on "Save Changes". Or provide more details by clicking on "Save & Edit Details" button.
By clicking on "Save & Edit Details" button a new window will appear. Each product type has its own list of requested data. If the product type is a journal article, the detailed list of requested information will be as per the image below.
Once all the information is provided, click on "Save Changes" to report the item. Or you may link to harvest the Meta data for an existing file.
2- Link File
If you are reporting a file already exists in another repository, such as CGSPACE or MEL, you will be able to harvest the Meta data by adding the link.
A new window will open with already some filled data requesting the user to complete the missing information.
Once all the information is provided, click on "Save Changes" to report the item. The reported product will be visible in the deliverables section
The user can "Edit", "Edit details" or "Delete" the uploaded product.
By returning back to the deliverables’ page, the number of reported products for each deliverable will be shown.
Completed/Uncompleted Deliverables
If the all the products are reported for the desired deliverable the user can mark that deliverable as completed by clicking on “Mark as completed”.
A popup window will appear asking the user to add a brief description of the deliverable. Click on submit once done.
The user can also can either cancel or reschedule a deliverable by clicking of “Mark as uncompleted”.
Once clicking on “Mark as uncompleted” a popup window will appear. The user has to specify the reason and its statues. Also select the reschedule date if it is rescheduled. Once done click on “Save changes”
The deliverable will appear in the 2018 list of deliverables indicating that it is rescheduled.
By clicking on “Rescheduled”.
The user can check the rescheduling information
Unplanned Deliverables
In case you have unlisted deliverables in your research portfolio, it is possible to report them in the "Unplanned Deliverables" section by clikcing on "Unplanned Deliverables". Before adding unplanned deliverables, make sure to choose the correct output from the output list.
A new window will appear similar to reporting an existing deliverable. Follow up the steps mentioned earlier to upload the deliverables.
