Payments Module Guide for Partners
- E.Kohen
Introduction
As PRIMA Section 1 project partners, you will see that in MEL “Budget” section, there is a new tab in for the payments to be registered.
The tab aims to view the payment details that has been made to your organization.
Payments Table
In this table, you will see the following columns:
Partner Number: The number of your organization in the partners’ list.
Partner Country: The country of your organization.
Partner Name: The abbreviation of your organization.
Concepts:
The types of concepts are divided to 4 categories:
Pre-financing payment: The payment done by the coordinator to the partner organization in the beginning of the project. This category only applies if the initial 60% is paid in one instalment.
Interim payment: The payment done by the coordinator to the partner organization during mid-term reporting. This category only applies if the initial 60% was paid in one instalment and the additional 30% is received in a unique instalment.
Payment of the balance: The payment done by the coordinator to the partner at the end of the project.
Other payment: Other payments done by the coordinator to the partner organization throughout the project only if not received the initial 60% and the following second 30% in two single instalments. Please note that there can be many “Other Payment” entries on the MEL Platform, as many as the number of the coordinator has made to the partner organizations.
Amount: The amount of payment with Euros and cents format. (E.g. the value 88,50 means 88 euros and 50 cents).
Percentage: The percentage is calculated automatically, and gives the percentage of that payment amount, to the “Maximum PRIMA Contribution” amount in the “Planning” tab.
Date: The date when the coordinator has done the payment.
Proof of payment: The proof of payment in PDF format uploaded by the coordinator
By clicking on this, the partners can download the proof of payment.
Confirmation year: “Confirmations” is a process that will be performed by the coordinator, there is no action needed here by the partners.
Edit payment: “Payments” tab is view only for partners. Therefore, as the PI of the partner, you will not see any actions to take under the “Payments” tab.
Total payments: The total amount of the payments received by your organization introduced in the “payments” tab.
Total percentage: The percentage of all introduced payments for your organization, to the “Maximum PRIMA Contribution” amount in the “Planning” tab.
Actions: “Payments” tab is view only for partners. Therefore, as the PI of the partner, cannot edit this section.
Payments Table
The “Export” button is located on the top right:
The “Export” button located on the top right corner of the table exports the information in the table in Excel format.
The downloaded Excel file has the columns below, showing the payment details of your organization.
Important Note for partners: In case you see that your organization’s information should be corrected, please contact PRIMA Finance Team.
Notes:
In case of any questions, please contact mel-support@cgiar.org or PRIMA Technical Support Specialist, Elvin Carol Kohen E.Kohen@cgiar.org.